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Groups, Meetings & Events Coordinator
Join our energetic and enthusiastic Groups, Meetings & Events department. As ...
Organisation
Park Plaza is een eigentijds hotelmerk met individueel ontworpen hotels op levendige locaties, bekend om het creëren van memorabele momenten door de inspirerende service en bekroonde restaurants en bars. Deze levendige, authentieke ervaring is waar onze gasten van houden. Wij begrijpen dat elk Park Plaza teamlid net zo individueel is als het hotel waar hij werkt. Daarom respecteren we je voor wie je bent - en vertrouwen we erop dat jij je je rol eigen maakt. We zijn bereid om in je te investeren en je de ondersteuning en mogelijkheden te bieden om de carrière te ontwikkelen die je wilt. De toekomst is gevuld met mogelijkheden. Maak er deel van uit. LEVEN BIJ PARK PLAZA Bij Park Plaza zijn we ons ervan bewust dat om onze gasten te inspireren, we eerst onze teamleden moeten inspireren. Daarom is Park Plaza zo'n positieve, inclusieve en ondersteunende plek om te werken. We zijn er trots op dat we toegewijde mensen bij elkaar brengen die een gedeelde passie hebben voor het afstemmen van de hotelervaring op elke gast en zijn unieke behoeften. Jou aanmoedigen om jezelf te uiten en te groeien als individu - terwijl je deel uitmaakt van de familie - is een van onze hoogste prioriteiten. De toewijding van ons team aan originaliteit en authenticiteit is wat echt doorschijnt. Door dezelfde waarden, normen en doelen te delen, is het team van Park Plaza in staat gasten een onvergetelijke ervaring te bezorgen. Over Park Plaza Victoria Amsterdam Een slimme combinatie van antiek en modern, Park Plaza Victoria Amsterdam biedt historische architectuur en eigentijdse accommodatie met 298 gastenkamers in het centrum van de stad, op vijf minuten lopen van Amsterdam Centraal Station. Het hotel is vereeuwigd in de populaire cultuur door historici, romanschrijvers, filmmakers en fashionista's. In de loop der jaren heeft een lange lijst van prestigieuze gasten, van Louis Armstrong tot Mata Hari, het hotel bezocht dat vandaag de dag de status van Nationaal Erfgoed geniet. Meer informatie over ons vindt u op - https://jobs.pphe.com/
Job Description
Groups, Meetings & Events Coordinator
Join our energetic and enthusiastic Groups, Meetings & Events department. As Groups, Meetings & Events Coordinator, you will support the team to secure efficiency communicating the details of the events to the operations teams in the hotels, as well as helping performance with tasks such as billing and reports. You will work closely with the Banqueting teams and contribute to make a success of each group and event.
What is expected of you as a Groups, Meetings & Events Coordinator:
- Ensure the weekly sheets/Banquet Event Orders (BEO's) and daily changelogs are sent in a timely manner to all hotel Operation teams with the highest degree of accuracy and providing complete information.
- Ensure the highest standards of business processes are maintained as per Standard Operating Procedures (SOP's).
- Daily review of group departures and outstanding balances.
- Complete tasks relevant but not limited to loading enquiries into Opera, while upholding our GM&E best practises. This will include loading enquiries, managing booking status, supporting with activities as required, and loading DDR packages when needed.
- Ensure that once the signed contract has been received from the GM&E Team, the billing/payment method has been considered and the deposit schedule loaded into Opera Sales & Catering.
- Manage Group Leisure enquiries as required by management, ensuring that any Group upselling opportunities are explored at every opportunity i.e. Dinners, porterage and room upselling etc. and that this is being communicated to the relevant departments.
- Ensure accurate administration of all blocks and related correspondence, including maintaining a filing system in accordance with the departmental procedures.
- Audit all blocks and ensure a high level of accuracy, securing all relevant details whilst adhering to PPHE brand standards.
- Check Opera charges against backups and reconcile with the support of GM&E team and Operations.
- Issue Group bookings final invoice within 5 working days from the group departures.
- Follow-up and apply any outstanding Accommodation/ No Show/ Cancellation charges/postings in OPERA in accordance with the Group Agreement.
- Prioritise workload and manage time effectively, to ensure all tasks are completed within required deadlines and in accordance with PPHE brand standards.
- Follows guidance and instructions given by leadership team, supported by the company's Standard Operating Procedures related but not limited to emergency and evacuation procedures, report any incidents, accidents or maintenance faults that may jeopardise guest or colleague's satisfaction, health & wellbeing. Attends and completes all mandatory Health & Safety training. Handles personal information confidentially and shows ethical and social responsibilities.
- Communicates effectively with both internal and external guests/clients/agents (including hotel colleagues) via written correspondence, phone and face to face; understands and is familiar with the various systems used by the team such as the electronic signature system and ensures this is adhered to for all contracts.
- Ensure that all activities are in compliance with national laws and regulations, management decisions and PPHE Hotel Groups operating policies, processes and procedures.
- Dutch language is mandatory for this role.
The above description is not to be regarded as exhaustive. More detailed ways of service and work will be included in the departmental standard operating procedures. Other tasks and responsibilities of a broadly comparable nature may be added on a temporary or permanent basis, as appropriate.
Benefits of working with us as a Groups, Meetings & Events Coordinator:
- Competitive salary
- Tasty meal during shift
- Company pension plan
- 25 days holiday
- 1 extra day off for your wellbeing
- Exciting job opportunities within PPHE Hotel Group across Europe
- Discounted hotel rates (extends to the Radisson Hotel Group worldwide and family & friends)
- 50% F&B discount at our restaurants and bars (for your whole party)
- Travel compensation (max €200 net pm based on full-time employment)
- Birthday bonus of €250 (gross, paid in the month of your birthday)
- Recommend a friend scheme (earn up to €1500 for each friend who joins us)
- 8% holiday allowance (paid yearly in May)
- Flexible working policy (if applicable)
- Annual company parties and outings
- Exclusive discounts in the employee benefit store (www.personeelsvoordeelwinkel.nl)
- Discount on the collective health insurance from VGZ
- Departmental incentive schemes
- Great (online) Learning & Development opportunities to grow your career
- An advanced onboarding program
- Access to the hotel gym during low peak hours
and more…
Renowned for creating memorable moments, Park Plaza caters to both leisure and business travelers with stylish guest rooms and versatile meeting facilities which are perfectly complemented by award-winning restaurants and bars.
PPHE Hotel Group. Create with us.
Job Requirements
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Salary and Benefits
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Ref.nr.:170839-UZP-NL-FPC-030918 - RT188913594